Create a Guide/Template: How To Use 1Password’s One-Time Password When Logging In to a Google Account

[JessicaLucindaCheng]

Overview

We need to create a guide for how to use 1Password’s one-time password when logging in to a Google account so that users know how to log in to 1Password's one-time password.

Action Items

The phases in the guide-making process are listed below. Each phase displayed in blue is linked to a wiki page with instructions on how to complete that phase. Open the wiki page in a new tab, copy the instructions for each part into the section labelled 'Tasks' at the bottom of this issue, and complete each task listed.

• Gather Examples Solo (open in a new tab)
• Gather Examples Collaboratively
• Create a Guide Draft
  • If needed, create a template
• Have your guide peer reviewed
• Present your guide for leadership review

Resources/Instructions

Files for Guide: Log into a Google Account with 2-Step Verification Using 1Password

• Google Drive Folder for this Guide’s documents 0034 [DRAFT] How To Use 1Password’s One-Time Password When Logging In to a Google Account
  • Google Doc Guide: Log into a Google Account with 2-Step Verification Using 1Password
  • Slide Dec Graphics and Annotations for Guide: Log into a Google Account with 2-Step Verification Using 1Password
  • Header for How To: Log into a Google Account with 2-Step Verification Using 1Password

Projects to Check

Tasks

• This is where you will copy instructions from the wiki page for the step you are currently on.

[JessicaLucindaCheng]

• Availability: 12 hours
• ETA for first draft: Wed, Dec 14, 2022

[Rabia2219]

@JessicaLucindaCheng
Hi Jessica,
Thank you so much for initializing this. I need a rough draft for tomorrow and I have started a guide already. We can edit/update as needed after the review tomorrow. You can take a look but it's still a WIP.

[JessicaLucindaCheng]

@Rabia2219
Hi Rabia,
Sorry, I didn't realize that you and Bonnie needed the guide done so soon. Your rough draft looks good so far.
Since you didn't want me to make any edits to the rough draft guide you made until after the review, I went ahead and made a copy of the guide in this folder you made in order to fix some of the images and edit some of the content, which can be copied over to the actual guide later. The folder with the copy of the guide using websitedevs as the example, its slide deck with its images, and any other assets are in here: https://drive.google.com/drive/folders/1cM8YGek8Xf0mqZd__zcXDHuxlq0S7vx3

Do you want me to finish the first draft of the guide? I won't be able to work on the guide again until this weekend, so if this needs to be done sooner, I'm okay letting you or someone else take over finishing it. Let me know.

Edit:
I know we are using the internship@hackforla.org account for the examples going forward but I don't have access to that account, so I can't help with providing screenshots using that account. However, I replaced any images that had comments in the copy of the guide that uses websitedevs, so it was consistent with the written instructions and followed the HfLA guidelines to use a slide deck to screenshot images. This is the slide deck with the images for the guide using websitedevs.
For the rest of the images that aren't up to standards, still need to go over those images in the rest of the guide and screenshot/add the image using the slide deck.

Edit 2: Also, the copy I made was just a temporary thing so I didn't edit the rough draft until after the review you mentioned. I will carefully be moving my changes into the guide and slides you started, so there will only be one guide.

[JessicaLucindaCheng]

Tasks

• Combine the slide decks
• Combine the guides
• Delete the copy of the slide deck and guide
• Add links to the Resources/Instructions section for folder and individual links to the slide deck, guide, and header
• Go through each image and make sure each image adheres to hfla standards using a slide deck
• Then proofread guide
• Check it adheres to guidelines in Define inclusive guidelines admin#31
• Troubleshoot section (will eventually be replaced with a link to a guide)
  • (1) Include using time.is to sync time
  • (3) If it still doesn't work, leave a Slack message in the #admin channel
• Write an issue to create a separate how to sync time guide
• Write an issue to create a separate how to use backup codes guide with a Google Account

[JessicaLucindaCheng]

• Progress: First draft is done but I still need to move some items into a separate guide.
• Blockers: Not a blocker yet but I do have some questions that do need to be addressed before finalizing the guide
• Availability: 6 hours
• ETA: Wed, Dec 21, 2022 for second draft and additional guides that need to be created first drafts: Time Sync Guide and Troubleshooting using 1Password's TOTP Guide

Tasks

• Go through each image and make sure each image adheres to hfla standards using a slide deck
• Then proofread guide
• Check it adheres to guidelines in Define inclusive guidelines admin#31
• Troubleshoot section (will eventually be replaced with a link to a guide)
  • (1) Include using time.is to sync time
  • (3) If it still doesn't work, leave a Slack message in the #admin channel
• Write an issue to create a separate how to sync time guide --> Issue written. See Create a Guide/Template: How To Check and Sync Your Device's Time #4
• Write an issue to create a separate how to use backup codes guide with a Google Account. --> It will be a part of the general how to troubleshoot 1Password's One-Time Password guide. See issue Create a Guide/Template: How to Troubleshoot 1Password's One-time Password and Use Backup Codes #72

[JessicaLucindaCheng]

• Progress: Working on second draft but not quite done yet with edits
• Blockers: None
• Availability: 6 hours
• ETA: Wed, Dec 28, 2022 for second draft and additional guides that need to be created first drafts: Troubleshoot Using 1Password's One-Time Password Guide (See issue Create a Guide/Template: How to Troubleshoot 1Password's One-time Password and Use Backup Codes #72)

Tasks

• Then proofread guide
• Edit the Troubleshoot section more
• Check it adheres to guidelines in Define inclusive guidelines admin#31
• Troubleshoot section (will eventually be replaced with a link to a guide)
  • (1) Include using time.is to sync time
  • (2) If it still doesn't work, leave a Slack message in the #admin channel

[JessicaLucindaCheng]

• Progress: Finalized the guide
• Blockers: None
• Availability: Will update if it needs edits after it is reviewed
• ETA: Will update on if it needs edits after it is reviewed

[JessicaLucindaCheng]

@Rabia2219 @ExperimentsInHonesty I have updated the screenshots as requested and made some edits to make some of the wording more inclusive. I think the guide is ready for a final review. Let me know if you need anymore edits in this guide.
Here is a link to the guide: Guide: Log into a Google Account with 2-Step Verification Using 1Password

[fchan218]

Prior version of issue

### Overview We need to create a guide for how to use 1Password’s one-time password when logging in to a Google account so that users know how to log in to 1Password's one-time password.

Action Items

- [ ] Gather examples of how other Hack for LA projects have done, adding each example as a link in the resources section. It is really important to annotate as you go in this issue, so that if you have to stop working on the issue, its already up to date with your findings.
- [ ] Once done, remove the "TG: Gather Examples" label and add the "TG: Draft Template" label
- [ ] Create a draft template, either in markdown format in this issue or a google doc in the product management google drive>Product Management Guides
- [ ] Once done, remove the "TG: Draft Template" label and add the "TG: Create Guide" label

• Create a guide on how to use the template
  • Once done, remove the "TG: Create Guide" label and add the "TG: Review Guide" label
• Review the guide with product management communities of practice
  • Once done, remove the "TG: Review Guide" label and add the "TG: Leadership Review" label
• Present to Hack for LA leadership team for sign off
  • Once approved, remove the "TG: Leadership Review" label and add the "TG: Place Guide" label
    - [ ] Possibly create an issue template on .github
    - [ ] Include link to template under resources if you add it as a template in .github
• Update issue Tracker: Templates & Guides #104 with the name of item you are working

Resources

• Refer to Create a Guide/Template: How to Format A Guide #106 for how to write a guide and the guide template
• Update issue Tracker: Templates & Guides #104 with the name of item you are working
• Files for Guide: Log into a Google Account with 2-Step Verification Using 1Password
  • Folder
    • Guide
    • Graphics and Annotations slide deck
    • Header

Notes

• Gathering Examples: Bonnie told me no projects currently use 1Password's One-Time Password for signing into Google Accounts. Therefore, there is no examples to gather.
• Draft Template: There is no template to be created because this is a guide for how to use 1Password's one-time password when signing in to a Google account.

[fchan218]

Assignee, Labels, Project Board Placement, and Milestones for this issue in the Product Repo:

[fchan218]

Files in this Issue:

• Folder
  • Guide
    • This file will need to be moved to the knowledgebase-content Google Drive
    • This files has been moved to the knowledgebase-content Google Drive
  • Graphics and Annotations slide deck
    • This file will need to be moved to the knowledgebase-content Google Drive
    • This files has been moved to the knowledgebase-content Google Drive
  • Header
    • This file will need to be moved to the knowledgebase-content Google Drive
    • This files has been moved to the knowledgebase-content Google Drive

[fchan218]

@JessicaLucindaCheng This guide issue is moving to the knowledgebase-content repo. If you would like to maintain edit access to the issue and its associated files, please fill out the Google Drive Access Form.